The trade organisation VHP2 (VHP2, we, us/our) collectively and individually promotes the interests of its members and focuses on high-quality services. Our members appreciate our integer, low-threshold and high-quality service provision. This approach is reflected in our newsletters, updates, blogs and on our website.
To enable these services for our members and other interested parties, we process your personal data in our customer relationship management (CRM) system.
In this Privacy Policy, we explain what personal data we collect and use, for what purpose we do so and to whom we may provide this data. In addition, we inform you in this Privacy Policy about important rights in relation to your personal data. For that reason, it is important that you read this Privacy Policy very carefully.
As a trade organisation, we are well aware that we process special personal data. In this Privacy Policy, you can read what data we process and for what purpose.
We may need to amend this Privacy Policy from time to time. The most recent version of the Privacy Policy can be found on our website. If we make significant changes to our Privacy Policy, we will inform you of these changes.
1. Whose personal data do we collect?
We collect personal data from our members as part of their membership. In addition, we collected data from individuals who signed up to receive a newsletter.and/or explicitly asked us to send information such as a white paper.
2. How do we collect this data and why?
We collect data about you:
Directly from you, through the data you have provided to us via your registration form and/or updated via myvhp2. The data you have provided to us by subscribing to our newsletter or requesting to be sent a whitepaper;
We have three legal bases for processing your personal data.
- Your consent
- Execution of the agreement
- Our legitimate interest to keep the association running.
Below, we schematically explain what personal data we collect and for what purpose.
(What data do we collect, and for what purpose) 1.
- NAWTE data*: To correctly address our communications and to properly represent personal member interests both collectively and individually. To be able to contact you personally and to trace you if we are provided with a postcode list of employees by your employer (in the context of reorganisations, outsourcing, collective redundancies and the like).
- Gender: To address you correctly in our communications.
- Year of birth: To understand the age structure of our association and gauge the specific needs of various age cohorts.
- Titling: To address you correctly in our communications.
- Company or organisation: To enable targeted advocacy.
- Profession or field: In order to target you and maximise the reach of the mutual network within the association.
- Bank details: If using direct debit.
We need the personal data marked with an asterisk (*) to send you newsletters or a white paper. Of course, you may refuse to provide us with certain data. Please note that this may mean that we are unable to send you messages or address them correctly.
3. With whom do we share your personal data?
Your personal data will NOT be shared with third parties. There are two exceptions:
- If necessary for activities where the initiative comes from a member himself; such as participation in a company visit, or specific individual advocacy. In this case, the member will be informed what data, if any, will be provided to third parties, and for what purpose).
- To the contact person of the company where the member is employed.
4. How long do we keep your personal data?
We keep your membership data during your membership and for 2 years after the termination of your membership. If you have signed up for our newsletters, we will keep your data until such time as you have informed us that you no longer wish to receive our newsletters or we find out that your e-mail address no longer exists. If you have requested us to send you a white paper, we will keep your data for 1 year after your request.
5. What rights do you have and how can you exercise these rights?
Version 1 September 2018 You can terminate your membership in accordance with our by-laws and you can unsubscribe from receiving our newsletters. You do so by clicking the unsubscribe link at the bottom of our newsletters. In addition, within certain legal limits, you have the right to: ï'-
- Information about and access to your personal data; ï'-
- Amendment of your personal data; ï'-
- Deletion of your personal data ('right to oblivion'); ï'-
- Restriction of the processing of your personal data; ï'-
- Refusal to process your personal data; ï'-
- Receiving your personal data in a structured and usual manner in a readable format that allows transferring your personal data to another organisation.
To exercise the above rights, please contact the director of the VHP2. You will find his contact details at the bottom of this Privacy Policy.
We will make every effort to ensure that your wishes regarding the exercise of the above rights are honoured. If, in your view, this has not been done correctly, we request that you draw our attention to it. If you subsequently have any complaints about the way we have handled your personal data, you also have the right to file a complaint with the Dutch Personal Data Authority.
Contact
If you have any questions, comments or complaints in relation to this Privacy Policy or about the processing of your personal data in the context of your membership or in the context of receiving our newsletters, please contact your contact person within the VHP2, or directly with our director at casper.vaandrager@vhp2.nl or +31 40-2116 222.